| Document imaging scanning is the act or process of | | | | and file each document. This valuable time can be |
| scanning paper documents and then converting the | | | | used to complete other pressing business tasks. A |
| documents to digital imaging. When the documents | | | | business can save money by emailing documents |
| are converted to digital images this is called digital | | | | instead of paying for overnight express delivery |
| archiving or document imaging. | | | | services. A third benefit of document imaging is that |
| The digital images are stored on an external drive, a | | | | the storage and retrieval of documents is a thousand |
| hard drive, the Internet, or on CD. Copies of the | | | | times simpler. |
| stored documents can be kept in the office for an | | | | Documents can easily be stored that are under legal |
| emergency backup. Now, document scanning is for | | | | retention requirements such as EU Data Protection |
| everyone.There are numerous advantages that | | | | Act, HIPAA and Sarbanes-Oxley (SOX). Extra space |
| businesses can utilize when employing document | | | | is created in the office since filing cabinets and other |
| scanning services. | | | | filing systems are no longer needed. Just imagine |
| It seems that on the current market the price of | | | | what can be done with all of that extra space. One |
| computers, web based storage, broad band, hard | | | | CD is able to hold twelve thousand documents or |
| drives, Disk to Disk Backup and network storage (up | | | | one full filing cabinet. A DVD can hold eighty-four |
| to 1000 terabytes available) are falling. Since these | | | | thousand documents or seven full filing cabinets. |
| items are becoming increasingly less expensive this is | | | | Document scanning is the ideal way to increase data |
| enabling businesses to reap the benefits of document | | | | security. A business owner or manager can restrict |
| imaging. | | | | access to certain documents and can find out who |
| Let us break apart the equation so to speak. Why | | | | has viewed and printed what documents. Instead of |
| should a business have computers when all of the | | | | losing business files because of incidents such as fire |
| business's information is on paper? Wouldn't it make | | | | or theft or employee misconduct there is always an |
| more sense to have all of the documents available | | | | emergency backup. |
| for viewing on the computer or the documents could | | | | Document scanning saves wear and tear on old |
| be scanned onto a device that can easily and quickly | | | | historical documents and engineering drawings through |
| be hooked up to the computer. This is becoming | | | | large format scanning. Document scanning is the new |
| increasingly true since PDF files can be viewed by | | | | wave of the future for storing, retrieving and |
| anyone who has a PDF viewer. | | | | recovering important office documents. Take |
| It is important to know the benefits of document | | | | advantage of all of the benefits afforded to a |
| scanning. One of the first benefits that a business | | | | business that employs the irreplaceable service of |
| owner or manager will see firsthand is the amount of | | | | document scanning. |
| labor that is saved from not having to photocopy | | | | |