| When selecting an offsite media storage company | | | | all your business needs not just at present, but also |
| for your archiving needs, it important to identify the | | | | on your future needs. |
| basic needs of your company and what value of | | | | Some of the services your company need include: |
| their services can bring to your company. | | | | • Film and Tape storage |
| Below are some of the things that you need to take | | | | • Computer Media |
| into consideration when choosing an offsite media | | | | • Secure Offsite Document Storage |
| storage company: | | | | • X-ray Film |
| Reputation of the Company | | | | • Bar coded File Management |
| Of course you want to get a company that has a | | | | • Open Shelf Filing (Live Filing) |
| proven track record in media storage management | | | | • Hard Copy Records |
| to ensure the safety of all your archived files. Take a | | | | General Security |
| look at the company’s mission statement and | | | | The increasing frequency of identity theft is one of |
| see how it aligns with your own. The best way to | | | | the greatest concerns in today’s record |
| know if they are any good is through the number of | | | | management world. It is important to ensure that the |
| satisfied customers they’ve had in the past. | | | | off-site storage facilities of your service provider |
| Company Facilities | | | | have tried and tested security measures and meet |
| It is crucial to choose a company that has the right | | | | the minimum standards you employ for your own |
| type of facilities to cater to all your storage needs. | | | | business. |
| Aside from archiving paper documents, see if | | | | Check if they have 24-hour security, CCTV cameras |
| they’ve also got film and storage facilities for all | | | | installed in both internal and external premises, and |
| your digital files. Also, it is essential to identify the | | | | how they control access on their facility. |
| location of their facility - whether it is in a desirable | | | | Disaster Management |
| place, or if it is located in a multi-tenant building or if | | | | The reason why you’re hiring the services of an |
| there are any potential hazardous facilities near the | | | | offsite media storage company is to ensure that all |
| vicinity. | | | | your company’s important files are safe no |
| Storage Capabilities | | | | matter what. Therefore, it is important to look for a |
| Like mentioned above, you need to identify the | | | | provider that has mapped out it’s disaster |
| various types of media storage facilities you need | | | | planning and prevention procedures. You need to |
| together with the long term requirements of your | | | | know as to what extent a company will go to |
| company. This way, you’ll be able to find a | | | | protect the documents and media that are under |
| service provider that can accommodate and adapt to | | | | their care. |