| The need to archive emails in compliance with | | | | Furthermore, with the ever sophisticated manner |
| regulations have driven up demand for data storage | | | | with which embedded malicious code is hidden in |
| solutions. While Sarbanes Oxley, SEC, HIPAA among | | | | image files, links, attachments etc, all the end use |
| other regulatory requirements compel organizations | | | | needs to do is open up the email. You don't even |
| to implement a retention schedule, no attention has | | | | have to click on a link for the script to be executed. |
| been paid to the actual data being stored. | | | | However, if the email has been checked for any |
| As over 70% of emails is spam, everyone across the | | | | "abnormalities", then the propensity for problems is |
| board find themselves in a quandary. This means for | | | | immensely reduced if not eliminated. |
| every gigabyte of email storage, 700 Megabytes is | | | | There is a new industry emerging in this area of |
| pure junk. This creates an instant data storage | | | | technology, Managed Services. In a nutshell, your |
| problem and also weighs down in infrastructure | | | | emails hit the service providers systems and is |
| capacity. Most companies in an effort to be email | | | | cleaned up before it hits your mail servers. This way, |
| archiving compliant just store everything that comes | | | | the provider takes the hit first. This process usually |
| across their network based on the assumption that | | | | takes less than 2 seconds. An email insurance policy |
| the data has been filtered. | | | | of sorts in tech jargon. Organizations need to |
| Moreover, it is important to implement as much | | | | thoroughly evaluate their data storage needs, classify |
| filtering of emails before it even hits your mail | | | | their data and determine their tolerance level |
| servers. This way, much of the junk is eliminated. | | | | regarding email archiving before determining which |
| This means the data that arrives on your mail server | | | | solution fits their needs. |
| is post processed..i.e, cleaned up before arrival. | | | | |