| The need to archive emails in compliance with | | | | processed..i.e, cleaned up before arrival. |
| regulations have driven up demand for data | | | | Furthermore, with the ever sophisticated |
| storage solutions. While Sarbanes Oxley, SEC, | | | | manner with which embedded malicious code is |
| HIPAA among other regulatory requirements | | | | hidden in image files, links, attachments |
| compel organizations to implement a retention | | | | etc, all the end use needs to do is open up |
| schedule, no attention has been paid to the | | | | the email. You don't even have to click on a |
| actual data being stored. | | | | link for the script to be executed. However, |
| | | | if the email has been checked for any |
| As over 70% of emails is spam, everyone | | | | "abnormalities", then the propensity for |
| across the board find themselves in a | | | | problems is immensely reduced if not |
| quandary. This means for every gigabyte of | | | | eliminated. |
| email storage, 700 Megabytes is pure junk. | | | | |
| This creates an instant data storage problem | | | | There is a new industry emerging in this area |
| and also weighs down in infrastructure | | | | of technology, Managed Services. In a |
| capacity. Most companies in an effort to be | | | | nutshell, your emails hit the service |
| email archiving compliant just store | | | | providers systems and is cleaned up before it |
| everything that comes across their network | | | | hits your mail servers. This way, the |
| based on the assumption that the data has | | | | provider takes the hit first. This process |
| been filtered. | | | | usually takes less than 2 seconds. An email |
| | | | insurance policy of sorts in tech jargon. |
| Moreover, it is important to implement as | | | | Organizations need to thoroughly evaluate |
| much filtering of emails before it even hits | | | | their data storage needs, classify their data |
| your mail servers. This way, much of the junk | | | | and determine their tolerance level regarding |
| is eliminated. This means the data that | | | | email archiving before determining which |
| arrives on your mail server is post | | | | solution fits their needs. |