Email Archiving Misguided Priority!

The need to archive emails in compliance withFurthermore, with the ever sophisticated manner
regulations have driven up demand for data storagewith which embedded malicious code is hidden in
solutions. While Sarbanes Oxley, SEC, HIPAA amongimage files, links, attachments etc, all the end use
other regulatory requirements compel organizationsneeds to do is open up the email. You don't even
to implement a retention schedule, no attention hashave to click on a link for the script to be executed.
been paid to the actual data being stored.However, if the email has been checked for any
As over 70% of emails is spam, everyone across the"abnormalities", then the propensity for problems is
board find themselves in a quandary. This means forimmensely reduced if not eliminated.
every gigabyte of email storage, 700 Megabytes isThere is a new industry emerging in this area of
pure junk. This creates an instant data storagetechnology, Managed Services. In a nutshell, your
problem and also weighs down in infrastructureemails hit the service providers systems and is
capacity. Most companies in an effort to be emailcleaned up before it hits your mail servers. This way,
archiving compliant just store everything that comesthe provider takes the hit first. This process usually
across their network based on the assumption thattakes less than 2 seconds. An email insurance policy
the data has been filtered.of sorts in tech jargon. Organizations need to
Moreover, it is important to implement as muchthoroughly evaluate their data storage needs, classify
filtering of emails before it even hits your mailtheir data and determine their tolerance level
servers. This way, much of the junk is eliminated.regarding email archiving before determining which
This means the data that arrives on your mail serversolution fits their needs.
is post processed..i.e, cleaned up before arrival.